Guarantees & Cancellations

• The Express menu provides individually packaged items and plattered options with utensils and other disposables delivered right to your meeting space, making it an excellent choice for events where no staff is needed on site.
• This sustainable option combines recyclable and compostable materials making clean-up for your event easy.
• Catering orders can be placed as early as possible, and final numbers are due 4 business days prior to the first day of your event. This order will be considered a minimum guarantee and must include menu selections, attendee count, and dietary needs.
• Events canceled within 4-days of the event date may be billed in full.
• Organizer(s) or client(s) accept responsibility for additional charges when canceling orders, such as, non-refundable deposits on rental items and non-returnable special order foods.
• By ordering from Catering by HDS, you acknowledge and agree to abide by our policies.

Pricing Guidelines

• The prices are valid through December 2025, and do not include any applicable sales tax. All prices and menu selections are subject to change.
• Prices reflect picking up orders at the Edwards Event Center loading dock. Work with the Catering Coordinator to determine drop off availability and applicable charges.
• An Offsite Catering fee is assessed based on equipment and staffing needs. catering
  • Events within the the perimeter of the Main Campus (Laurel St., Shields, St., Lakre St., College Ave., and University Housing Spaces) will be assessed a fee starting at $35, and events outside the Main Campus perimeter will be assessed a fee starting at $70. Events in the Edwards Event Center, Ingersoll Event Center, or picked up at the Edwards Event Center, Ingersoll Event Center, or picked up at the Edwards Hall kitchen will not be assessed an Offsite Catering fee.
• The cost of renting special equipment (Coolers, Camgo Boxes, table linens, etc.) will be included in the final bill and must be returned to the Edwards Back Dock by 3:00pm the next day, unless prior arrangements are made with Catering Coordinator.
• Catering by HDS is not responsible for all other non-food related event logistics, which include room reservations, audio-visual needs, and/or tables for food/seating, trash cans and disposal, etc.  Please contact your Event Managers for assistance.

Safety Regulations

• No outside food and beverages may be brought into catered spaces without the permission of Catering.
• Catering does not assume responsibility for lost or damaged merchandise or any articles left at the premises. Loss or damage to CSU property during an event will be added to the final bill.
• During severe weather events, Catering reserves the right to stop catered events for the safety of guests and employees.
• We place great importance on both the quality of our food and the safety of our customers. Therefore, for items that are either delivered or picked up, we recommend immediate consumption. If you have purchased food in advance for later consumption, please ensure that it is stored at the appropriate temperatures until you are ready to enjoy it.
• We are not able to guarantee the food safety after drop off or pick up.
• The intent of the guidance is to provide the best practices for the prevention of biological, physical, and chemical contamination as well as the growth of harmful bacteria and/or formation of toxins within the food being transported.

Allergen Information

• Please be aware that Catering by HDS handles and prepares egg, milk, wheat, shellfish, fish, soy, peanut, tree nut products, and other potential allergens in our facilities. Although Catering by HDS does serve foods that are gluten-free, we are not a 100% gluten-free establishment.
• Each item that is Vegan-Friendly is marked with (V) and items that are Gluten-Friendly are marked with (GF)
• Catering by HDS strives to provide our customers with the most accurate, current nutrition and allergen information present in our menu items on campus. However, ingredients and nutritional content may vary. Manufacturers may change their product formulation or consistency without our knowledge and product availability may fluctuate. While we make every reasonable effort to identify ingredients and prevent cross-contamination, we cannot guarantee the information for all menu items. It is, therefore, the responsibility of the customer to determine whether or not to question ingredients or eat the foods they select. Particularly for those individuals with sensitive food allergies, we want to inform you of this risk so you can make dining decisions based on your individual needs and with appropriate caution.
• Our catering facility comprehensively handles various foods and we are not gluten free, nut free, etc. We offer gluten friendly or any other allergen “friendly” options. If you or one of your conference attendees has a food allergy, celiac disease, or other medically necessary dietary needs, please contact your Event Manager to inform the Catering Coordinator as soon as possible to make necessary accommodations.