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Housing & Dining Services » Department Hospitality Meal Card Form

Department Hospitality

Meal Card Form

Please allow up to 5 business days for RDS to process your request(Required)
Requested By(Required)
Card Information(Required)
Card Number (if applicable for reload) (Type "NEW" for new card request)
Number of Meals
Kuali Account Number (NO Credit Cards)
 
Use + to add multiple cards
Group Dining Request Form
Terms and Conditions(Required)

Terms and Conditions

RDS Front Office | rds@colostate.edu | 970-491-4754

GENERAL:

  • Residential Dining Services (RDS) dining facilities do not accept PCards, cash, or tax-exempt certificates.
  • Meal rates are effective July 1stand meals purchased expire June 30th @ 11:59 pm each year. Meal rates are subject to change every fiscal year. The current meal rate is $16.40 per meal.
  • Any department can contact RDS via email to check their meal card balance.
  • For reservations of 250 people or more, a minimum charge of 75% of the total estimated group size will apply. The estimated group size can be adjusted up to three days before the event. This policy is in place to account for the food and labor required for large groups. Any food not served will be donated to the Rams Against Hunger program.
  • The final invoice for groups of 250 people or more will be created according to these specifications:
    • If attendance on the event day is under 75% of the estimated group size, groups will be billed for 75% of the estimate.
    • If attendance exceeds 75% of the estimated group size, groups will be billed based on the number of individuals who attended.

DEPARTMENT HOSPITALITY CARDS:

  • CSU Departments can request a new Department Hospitality card or re-load an existing Department Hospitality at any time. Individuals who request a Department Hospitality card will remain the RDS point of communication for concerns related to the card. It is the  Department’s responsibility to contact RDS if there is a change in staff and the communication for the card needs to be updated.
    • Departments can have multiple cards assigned to their department.
    • An email from the RDS office will follow once the request is complete.
    • Meal cards will need to be picked up at the Palmer Center, Room 105 – 1005 W. Laurel St.
  • It is the Department’s responsibility to monitor how the meal cards are used within their department to ensure compliance with CSU Financial Rules upon receiving a Department Hospitality Card.
  • Department Hospitality Cards can be used at our All You Care to Eat Dining centers, and our retail dining locations.
    • In our retail locations, the meals on your Department Hospitality Card are valued at $11.00. Transactions at or below $11.00 will result in a reduction of one meal from your balance.
    • Patrons may use their Department Hospitality Cards at the kiosk located at the entrance to Durrell Dining Center. Each transaction should be completed one at a time.
  • A printed receipt of your Department Hospitality card transaction can be provided upon request at the meal check stations located in our dining facilities.
  • If a Department Hospitality card is lost, please contact our office immediately to deactivate the lost card and set up a new one.

DEPARTMENT PAYMENT INSTRUCTIONS:

  • Meals loaded onto a Department Hospitality Card will be billed once the request has been processed. An email to the contact will follow once the card is ready and will include an invoice for the order.
  • Payments are due upon receipt of the invoice. Departments are responsible for initiating an Internal Order (IO) in Kuali, including the Invoice and ABF form (as applicable per FPI 2.14).
    • Must include Invoice # in the title of the Internal Order in Kuali.
    • Internal Supplier: HOUSING – FOOD SERVICE.

REMAINING BALANCE AT FISCAL YEAR END:

  • Departments have two options at the end of the fiscal year concerning meal balances:
    • Request a refund by emailing rds@colostate.edu
      • A $25.00 processing fee will be deducted from all refunds
    • Rollover meals into the next fiscal year
      • RDS will invoice for the difference in meal cost between the previous and current fiscal year rates.
      • The invoice will be paid in the same fashion as loading the meal card.
    • Failure to contact RDS by June 30that 11:59 p.m. regarding your remaining meal balance will result in all meals being removed from your account. No exceptions will be made.