Colorado State University

Terms and Conditions

RDS Front Office | rds@colostate.edu | 970-491-4754

General

• Meal rates are subject to change annually
• Dining Centers do not accept PCards, cash, or tax-exempt certificates at the meal-check stations.
• Large Group Size Policy:
  • For reservations of 250 people or more, a minimum charge of 75% of the total estimated group size will apply. The estimated group size can be adjusted up to three days before the event. This policy is in place to account for the food and labor required for large groups. Any food not served will be donated to the Rams Against Hunger program.
  • The final invoice for groups of 250 people or more will be created according to the following:
    • If actual attendance is under 75% of the estimated group size, groups will be billed for 75% of the estimate.
    • If actual attendance meets or exceeds 75% of the estimated group size, groups will be billed for actual attendance.

Rates

Discounted Rate: CSU, CSU Affiliates, and Tax-Exempt Entities

• These groups will be charged a $16.40 per person meal rate.
• CSU Departments must provide:
  • Kuali account number for our records.
• Tax-Exempt Entities must provide:
  • Valid tax-exempt documentation uploaded to this form (Must upload a CO State Tax Exempt Certificate if exempt from paying Colorado sales tax)

Retail/Door Rate

• These groups will be charged a $17.25 per person meal rate (plus tax)

Process

• Notice:
  • For groups less than 100: Please allow 2 weeks’ advance notice.
  • For groups of 100 or more: Please allow 3 weeks’ advance notice. Additional approval is required.
• Once this form is submitted, we will review and contact you regarding availability
  • Once set-up is complete, we will send confirmation to the contact’s email
• The Meal Card(s) or meal tickets will then need to be picked up in the RDS office: Palmer Center, Room 105 (1005 W Laurel St) from Monday through Friday between 8:00am – 4:00pm
• The invoice is emailed to the group within 1-2 weeks of event completion and is due upon receipt of the invoice.
  • CSU Departments must pay invoice by submitting an Internal Order via Kuali
  • Non-CSU groups can pay by credit card over the phone or by check.