Graduate & Family
Move Out
Move Out Checklist
- Complete the Intent to Vacate on the Housing Portal, at least 30 days prior to your intended vacate date.
- Completing the Intent to Vacate form on the CSU Housing Portal gives the University written notice of the Resident’s intent to vacate.
- Notice should be filed at least thirty (30) days in advance. Failure to file notice 30 days prior to your intended vacate date may result in an improper check-out charge.
- If Resident terminates the contract, Resident may be liable for a breakage charge of up to $1,500.
- Update your mailing address and discontinue all deliveries
- Update your mailing address on RAMweb.
- File a forwarding address with the U.S. Postal Service.
- Check your mailbox before returning your keys. You will NOT be able to access mail after you vacate.
- Discontinue all deliveries (subscription services, fresh food services, E-Commerce sites, etc.).
- Remove yourself from the apartment community TEAMS: Select more options next to a team (three dots), then select “leave the team”.
- Thoroughly clean the apartment and remove all personal property and personal furnishings from the apartment. Review the Cleaning Checklist below for more information.
- All personal possessions and personally owned or rented furniture are to be removed by your vacate date. You will be charged for removal of any abandoned items from your apartment. Any abandoned items will be processed according to University policies.
- Leave all University property in the apartment (furniture, recycle bin, shower curtain, etc.)
- Set thermostat to 65 degrees when vacating your apartment. Ensure all windows are closed/locked and all bedroom doors are closed prior to returning keys to the front desk.
- All keys must be returned to the front desk by your vacate date. Keys will not be accepted by mail. For your convenience, there is a key return drop box. If you do not return your keys, you will be charged for a lock change.
- If you leave before your vacate date, turn your keys into the community front desk before you leave.
- For shared apartments, please note, your bedroom should be secured and not accessible to any remaining roommate(s) not specifically assigned to the space.
- Improper check-out, as determined by Housing & Dining Services staff, will result in a minimum $150 charge, in addition to any other costs for cleaning, damages, disposal of abandoned items, key replacement, lock changes, etc. Instances that may result in improper check-out include but are not limited to insufficient cleaning, insufficient removal of belongings/trash, lack of cooperation with the pre-vacate inspection, and failure to return keys upon vacate.
- Failure to vacate on the date indicated will result in a minimum $150 improper check-out charge and assessment of daily housing charges.
Parking, Loading, and Unloading
- Contact Parking & Transportation services to cancel your parking permit and receive credit for remainder of year if you are leaving a significant amount of time before the permit expires.
- Driving on the sidewalk and lawn is strictly prohibited.
- Please keep in mind there will be NO additional loading zones for move-out and curbside parking and/or loading is not allowed on the street.
- All regular parking and loading policies and enforcement will be in place.
(Exceptions may be made for anyone who is clearly in the process of loading provided no other parking regulations are being violated). - Unattended vehicles, anything blocking traffic, violations of ADA spaces, vehicles parking in fire lanes, parking in bike lanes, or vehicles parked in other reserved and “no parking” spaces indicated with temporary and/or permanent signage, may be towed at the owner’s expense or ticketed.
Temporary Moving Truck/Trailer Parking Request
On a limited basis, residents of Aggie Village Family, International House, and University Village (1500, 1600, and 1700) apartments can request a moving truck, trailer, or pod to be temporarily parked on campus. Doing so is determined by the available space in the parking lot and its impact on other parking demands. Unfortunately, the Aggie Village lot, #580, is among the smaller and most sought-after parking areas around campus housing locations. As a result, the use of a truck, trailer, or pod at this location is prohibited.
Residents who wish to request the use and temporary parking of a truck, trailer, or pod, must complete the following steps and expectations. Violations are subject to ticketing, towing, etc.
- Requests for temporary parking of a moving truck, trailer, or pod must be submitted to HDS via email to housing@colostate.edu at least 14 calendar days prior to planned arrival.
- The resident must provide a specific arrival and departure date for the truck/trailer/pod. If such dates are not known, the request will be denied but can be resubmitted when details are available.
- The resident must also provide the name of the vendor they will be using (U-Haul, Penske, PODS, etc.).
- The duration of the truck, trailer, or pod being on site should not be more than 2 calendar days, with limited exceptions.
- If approved, the resident must purchase a short-term permit for the duration via Parking and Transportation Services (PTS). Expiration of the temporary permit will be subject to ticketing or additional actions as circumstances require.
- The resident must post on the truck, trailer, or pod their name and apartment unit information so they can be identified and contacted if concerns arise. If there is no contact information, the pod or truck may be subject to enforcement, including ticketing, towing, etc.
- Particular to pods, the resident confirms that the vendor will take measures to avoid damaging the lot surface, such as placing the pod on a wood base, and the resident acknowledges they may be held responsible should damage occur.
- The resident also acknowledges that CSU/HDS is not liable for any damage, theft, or other loss of items per the terms of the lease and University policy.
- The placement of the truck, trailer, or pod cannot interfere with any access and operations including but not limited to entry/exit from the parking lot, blocking fire/emergency lanes, and/or blocking/restricting ADA parking spaces. Trailers and pods cannot occupy more than one parking stall. Trucks must be parked at the back or edge of the lot to limit interference with parking options for other vehicles but can be moved closer to the apartment when actively being un/loaded.
Moving Equipment
Limited moving equipment may be checked out from the community front desk for a limited time. The resident using the equipment is responsible for its proper usage and is liable for it while it is checked out to them. Any damage to moving equipment will be assessed to the resident who checked it out.
Rental Reference/Proof of Residency
We will be happy to offer verification of dates of residence and confirm the rent rates billed but we must limit acting as a reference for topics such as resident behavior, payment reliability, damage charges, and similar characteristics. Residents should use the Housing Portal Resources to download a Proof of Residency Letter or contact housing@colostate.edu with questions.
Bike Storage, Shipping, And Donation
Help us keep our campus clean and safe by storing OR donating your bike before you leave. Please do not abandon your bike on campus.
Leaving for the summer and need a safe place to store your bicycle?
- Learn more at cr.colostate.edu/bicycle-storage.html
Are you returning home and want your bike to go home with you?
- Learn more at cr.colostate.edu/ship-my-bike-home.html
Donate your bike to a Fort Collins family in need.
- To arrange for a volunteer to meet you to pick up your bike contact Tracey Lipfert by Email: tlipfert@fcgov.com OR Text Message: 970-222-6958.
Sell your bike at Recycled Cycles www.recycled-cycles.com
Cleaning Your Apartment
The lease requires that roommates share in maintaining a clean apartment. To avoid charges, all occupants should thoroughly clean all common areas such as the living/dining room, kitchen, hallway, and bathroom. The vacant bedroom is to be cleaned by the vacating resident before the environmental services staff arrives. To ensure a clean apartment, an inspection will be made by the staff after the roommate vacates. If charges are assessed for the common areas, all roommates are billed equally. If cleaning is needed in the bedroom, the person vacating will be charged the full amount.
Each incoming resident must receive a clean apartment and bedroom, and all university housing-provided bedroom furniture must be intact. Additional inspections to prepare for a new arriving resident may take place as determined by Housing & Dining Services. Common areas should be kept clean and orderly with anticipation that a new roommate(s) may be assigned at any time. If additional cleaning or repairs are needed to prepare for the new resident(s), charges may be assessed to the current apartment occupant(s).
If the remaining roommate wants to change bedrooms, please email housing@colostate.edu or contact the area front desk. Environmental Services will only clean the bedroom of the new, incoming resident.
Recommended Cleaning Supplies
These cleaning materials may be useful:
- Sponges
- Toilet cleaner
- Mop
- Vacuum cleaner
- Oven cleaner
- Rags
- Window cleaner
- Non-abrasive cleansers
Requests for Bidet and Large Item Removal
Residents with bidets, air conditioners, washers, dryers, and large/bulky items to be removed from their apartments must submit a maintenance request at least 14 days before their intended vacate date.
Failure to submit a maintenance request at least 14 days before your intended vacate date may result in additional charges to your CSU student account. Housing & Dining Services Facilities staff are generally available to complete maintenance requests Monday-Friday between 8:00 a.m. and 3:30 p.m.
Cleaning Checklist
Kitchen
Stove (Oven)
- Do not use abrasive cleansers or oven cleaner on drip pans, rings, or broiler pans. This can be damaging and a charge for replacement will be assessed.
- Turn off electric stove/oven circuit breaker before cleaning. Circuit breaker is located in the electrical panel in your apartment.
- Clean removable parts in sink (broiler pan, burner rings, etc.). Do not remove burners or oven elements.
- Clean the entire stove/oven and the drawer beneath it. Do not use oven cleaner on the stove or drawer.
- Use spray-on oven cleaner to clean the oven. Place plastic sheeting in front and under the oven (about 6”) to protect the floor from damage.
- Thoroughly clean and remove burned-on grease and food from rings, drip pans, oven shelves, broiler pan, and tray.
- Place shelves, broiler pan, and tray in the oven after cleaning.
- After cleaning, reassemble the parts of the stove/oven. Leave the stove/oven pulled out from the wall and the breaker “off”.
Refrigerator
- Clean entire refrigerator with mild detergent and/or bicarbonate soda water.
- Wash and dry the inside and outside of the refrigerator making sure to remove any marks, stickers, or tape.
- Inside cleaning should include the shelves, butter tray, ice trays, and rubber gasket around the door.
- Place removable trays back in their normal position after cleaning.
- Clean inside, outside, and under vegetable bins.
- Leave refrigerator plugged in and temperature setting on low.
Kitchen Sink
- Wash the kitchen sink and use a mild scouring powder for dirty marks, stains, and any mineral build-up.
- Clean the faucet and all metal fixtures, including those under the sink.
- Rinse the sink and fixtures thoroughly with clear water.
- Dry with a soft, clean cloth.
Cabinets, Drawers, Shelves, and Furnishings
- Remove all shelf paper, if used, to avoid charges for removal.
- Using detergent or all-purpose cleaner, clean all shelves, drawers, and cabinets inside and outside.
- Wash counter tops and tops of cupboards.
- Remove all personal items from closets. Wash closet rods, shelves, and drawers.
- Clean wood and chrome parts of furniture with detergent and water. Wipe dry. Vacuum cushions. Do not shampoo or wash cushions. Do not oil the wood furniture.
Bathroom Fixtures
- Toilets: Ensure toilet bowl is clean and free of residue
- Shower and Tubs: Utilize mild cleanser and cleaning sponge/brush to remove soap scum and suds.
- Clean the light cover and the vent.
- Remove any fungus, mildew, and minerals from fixtures, walls, and ceilings, including the metal fixtures under the sink and toilet.
- Wash and thoroughly clean the mirror and the inside, outside, and top of the medicine cabinet.
Walls and Doors
- Remove all marks and tape from walls, doors, and ceilings with detergent and water. Clean any black marks or grease residue from walls and ceilings, especially near the oven. Clean accumulated dust and other materials from vents and door screens.
- Be sure to clean light switches, covers, electric outlet covers (remove before cleaning to prevent possible electrical shock), door handles, and floor splashboards.
- Leave fire safety stickers on bedroom doors.
- Leave ceiling hooks in place. Do not fill small nail holes. Unsatisfactory repairs by the resident may result in damage charges.
Window Areas
- Vacuum or brush off all screens and leave in place in the windows. Remove all stickers and tape from glass.
- Thoroughly clean first floor windows and frames with window cleaner on the inside and outside. Clean second floor windows and frames on the inside only.
- Clean all window tracks on which the windows slide or close.
- Do not clean or wash draperies.
- Clean all patio door glass, tracks, and frames (if applicable).
- If metal blinds have been installed (at University Village 1700 West Plum Street), clean thoroughly to avoid cleaning charges.
Heating Areas
- Wipe off the outside and the louvers of the heating unit with a damp cloth, detergent, and water.
Floors
Tile or Vinyl
- Vinyl or tiled floors should be swept and mopped with a mild detergent and water.
- Check all corners, behind the stove, behind the refrigerator, and in closets for overlooked dirt next to the walls.
- DO NOT STRIP WAX FROM FLOORS. Damage to floor coverings will be at your expense.
- Dispose of all cleaning water in the toilet bowl.
- DO NOT RE-WAX THE FLOORS.
Carpet
- Vacuum all carpeted areas.
- Remove small stains from carpet with a spot remover. We prefer you do not shampoo your carpets but if you do, cleaners may be rented from larger grocery stores and equipment rental shops.
- Do not use a rotary carpet cleaner on your carpet. Charges will be assessed if there is any damage to sub-flooring and carpet.
Miscellaneous
- Dust the top of drapery rods, doors, window frames, and light fixtures. Remove any cobwebs.
- Remove and wash all light fixtures, carefully.
- Clean the blue recycle bin and leave it inside the apartment.
- Check all closet shelves. Remove all items and clean shelves.
- Remove cup dispensers, toothbrush holders, etc. Leave any paper towel holders that may have been previously attached to walls, doors, or cabinets.
- Wipe off fire extinguisher.
- Lock windows, close the draperies, turn off the lights, lock and close the door.
- Clean the outside area by your apartment and the patio/balcony thoroughly.
- Dispose of all trash in the waste stations in the apartment community. Dispose of large or bulky items off-campus at the Larimer County Landfill and Waste Diversion Center or consider donating items to a local charity or thrift shop.