Building Access & Keys

Students are responsible for the keys and/or keyless entry device (called a prox card/key) issued to them by the University.

  • Students living in the residence halls receive up to three keys: a room key, mailbox key, and a building exterior/security prox card/key.
  • If keys/prox keys/cards are misplaced, it is possible, with proper identification, to check out a pass key from the hall office while attempting to retrieve the missing key(s). If the pass key is not checked back into the office within 30 minutes of check out, a lock change may be ordered, and appropriate charges applied to the student’s account.
  • When returning the pass key, students will be asked to produce their assigned key(s) to demonstrate that they have been located and are in their possession. If the student cannot produce their assigned key(s), a lock change may be ordered and appropriate charges applied to the student’s account.
  • While a pass key(s) is available at the office of each residence hall, students are still required to keep their room keys with them at all times. Students are not permitted to abuse the pass key system. Excessive use of pass keys is considered a security concern and will result in educational and/or disciplinary action(s).
  • Students are permitted up to five free pass keys each semester. Once a student has used their five free pass keys, educational and/or disciplinary action(s) may be applied including but not limited to fines, community service, and/or referral through the Student Resolution Center.
  • Keys may be checked out at the main desk for other areas by leaving a picture ID. Some of the areas include study rooms, TV room, student kitchen, and/or music rooms. (Check with your hall’s front desk, Resident Assistant, or A/RD to find out what resources are available in your hall.)
  • Students are responsible for any damages that take place in any hall area while they have the key checked out or are otherwise making use of the space. Students must report any pre-existing room damage to hall staff to avoid being charged for the damages. Additionally, the student will be responsible for the cost of replacement and/or lock change if a key is not returned.
  • Students must return all keys/prox keys/cards at the end of their residence and/or contract. Students will be charged for any key(s) not returned.

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