Vacate

ALL CONTRACT BREAKAGE FEES are waived, AS WELL AS THE REQUIREMENT FOR A 30 DAY VACATE NOTICE.

  • If you have submitted an intent to vacate and paid the $350 apartment deposit, the deposit will be returned to you when you properly check out (it will appear on your account within 60 days).
  • If you plan to move out and have not yet submitted an intent to vacate, please submit as soon as possible at myhousing.colostate.edu. Given the extraordinary circumstances we are in, we are waiving the 30 day vacate notice. The system now requires just one day notice (for example, you can submit your Intent on Thursday to vacate Friday). If you paid a deposit, it will be returned to you when you properly check out (it will appear on your account within 60 days).
  • If your deposit was waived, there is no deposit on file and no further action is required.
  • If you are returning to campus housing next fall, your deposit will be carried forward and you will not be asked to pay another deposit.
  • If you need to extend your lease in the apartments, please contact us at housing@colostate.edu and we will work with you to make arrangements.

Vacate Checklist

Rent must be paid in full. Rent will be prorated if you vacate during a month as long as proper notice is given.

Update your mailing address on RAMweb (as a CSU student) or contact the Human Resources person in your department (faculty/staff/post-docs/visiting scholars).

File a forwarding address with the U.S. Postal Service.

Discontinue all deliveries (i.e. subscriptions to magazines and newspapers, milk deliveries, fresh food services, etc.).

Leave all University Housing property in the apartment (furniture, recycle bin, ice trays, broiler pan and cover, etc.).

Contact Parking & Transportation services to cancel your parking permit and receive credit for remainder of year if you are leaving a significant amount of time before the permit expires.

All personal possessions are to be removed on your vacate date. You will be charged for removal of any abandoned items from your apartment or assigned storage unit. Refer to your lease regarding Abandonment of Personal Property.

Remember to take your bike, if you brought one. Bikes that are not removed after vacating, are subject to removal and may be impounded.

Driving on the sidewalk and lawn is strictly prohibited. Remember, there are many children in the area – please use caution to prevent injury.

All keys must be returned to the area office on your vacate date. For your convenience, there is a key return drop box. If you do not return your keys, a lock change will be ordered and you will be charged the current lock change rate.

If you leave before your vacate date, turn your keys in to the area office before you leave.

Inspection of Apartments

We want to assist you in leaving your apartment in good condition. Your own review of your apartment is a step toward achieving those objectives; we encourage you to thoroughly review the condition of your apartment and submit work orders to request Housing & Dining Services Facilities determine if repairs are needed. All areas (walls, floors, cabinets, appliances, etc.) of your apartment will be inspected by both the environmental services and maintenance staff. These inspections will be made after you have submitted your Vacate Notice. This statement and the “Notice of Intent to Vacate,” serve as your official notice of our intention to enter your apartment. Inspections will be performed by Housing & Dining Services Facilities staff between the hours of 8 a.m. and 4 p.m.

The final apartment inspection will take place shortly after your vacate date. During inspection, the manager compares the apartment to the condition described on your Damage Inventory sheet that you completed when you moved in. You will be charged for cleaning and damage to the facility in excess of normal wear and tear. If charges are necessary, you will be assessed the current hourly rate for environmental services and/or maintenance time, plus the cost of maintenance supplies and/or the replacement costs for items too damaged to repair.

You may schedule an appointment with the Residence Manager or Assistant Residence Manager for an inspection of your apartment before you vacate. The Office Manager and staff at the front desk will inform you about the scheduling process. This inspection does not guarantee that charges will not be assessed. The final inspection after you leave/move out will determine if charges are necessary.

Notification of any cleaning or damage charge will be itemized and billed to your CSU account within 60 days of your actual vacate date. We will send you a copy of any charges to the current mailing address on file with the University (see below on how to update your address). You can review your statement from the Office of Accounts Receivable reflecting all charges and credits through RAMweb.

Moving Equipment

There is a certain amount of moving equipment that may be checked out from the area office. To provide use of equipment for a number of residents, time allotted for use is limited. The resident using the equipment is responsible for its proper usage and is liable for it while it is checked out to them. Any damage to moving equipment will be assessed to the resident who checked it out.

Rental Reference

We will be happy to act as a rental reference for you if you complete a Rental Referral Release form available at your area office. We will not give out information without your written release on file.

Bike Storage and Shipping

Cleaning Your Apartment

The lease requires that roommates share in maintaining a clean apartment. To avoid charges, both occupants should thoroughly clean all common areas such as the living/dining room, kitchen, hallway, and bathroom. The vacant bedroom is to be cleaned by the vacating resident before the environmental services staff arrives.  To ensure a clean apartment, an inspection will be made by the staff after the roommate vacates.  If charges are assessed for the common areas, both roommates are billed equally. If cleaning is needed in the bedroom, the person vacating will be charged the full amount.

Each incoming resident must receive a clean apartment and bedroom, and all the bedroom furniture must be intact. Additional inspections to prepare for a new arriving resident may take place as determined by Housing & Dining Services. Common areas should be kept clean and orderly with anticipation that a new roommate(s) may be assigned at any time.  If additional cleaning or repairs are needed to prepare for the new resident(s), charges may be assessed to the current apartment occupant(s).

If the remaining roommate wants to exchange bedrooms, they must contact the University Housing Office in the Palmer Center to submit a request. Environmental Services will only clean the bedroom of the new, incoming resident.

Recommended Cleaning Supplies

These cleaning materials may be useful:

  • Sponges
  • Toilet cleaner
  • Mop
  • Vacuum cleaner
  • Oven cleaner
  • Rags
  • Window cleaner
  • Non-abrasive cleansers

Cleaning Checklist

Submit 60 Day Notice to Vacate

Leases may be terminated by the Principal Resident only, by completing the online Intent to Vacate form which gives the University written notice of the Resident’s intent to vacate.

Notice must be filed at least sixty (60) days in advance.

If Resident terminates the Lease, Resident shall be immediately liable for two months’ (60 days) rent and may also be liable for a non-negotiable lease breakage fee of $360.

Failure to vacate on the date indicated will result in a $20 per diem charge and assessment of daily rent. Resident will also be held responsible for all costs associated with a delayed checkout including but not limited to lock changes and urgent cleaning.

Extensions and exceptions to your vacate date must be approved in writing by the University Housing Office and may be submitted via email at housing@colostate.edu.

Vacate Checklist

Rent must be paid in full. Rent will be prorated if you vacate during a month as long as proper notice is given.

Update your mailing address on RAMweb (as a CSU student) or contact the Human Resources person in your department (faculty/staff/post-docs/visiting scholars).

File a forwarding address with the U.S. Postal Service.

Discontinue all deliveries (i.e. subscriptions to magazines and newspapers, milk deliveries, fresh food services, etc.).

Leave all University Housing property in the apartment (furniture, recycle bin, ice trays, broiler pan and cover, etc.).

Contact Parking & Transportation services to cancel your parking permit and receive credit for remainder of year if you are leaving a significant amount of time before the permit expires.

All personal possessions are to be removed on your vacate date. You will be charged for removal of any abandoned items from your apartment or assigned storage unit. Refer to your lease regarding Abandonment of Personal Property.

Driving on the sidewalk and lawn is strictly prohibited. Remember, there are many children in the area – please use caution to prevent injury.

All keys must be returned to the area office on your vacate date. For your convenience, there is a key return drop box. If you do not return your keys, a lock change will be ordered and you will be charged the current lock change rate.

If you leave before your vacate date, turn your keys in to the area office before you leave.

Inspection of Apartments

We want to assist you in leaving your apartment in good condition. Your own review of your apartment is a step toward achieving those objectives; we encourage you to thoroughly review the condition of your apartment and submit work orders to request Housing & Dining Services Facilities determine if repairs are needed. All areas (walls, floors, cabinets, appliances, etc.) of your apartment will be inspected by both the environmental services and maintenance staff. These inspections will be made after you have submitted your Vacate Notice. This statement and the “Notice of Intent to Vacate,” serve as your official notice of our intention to enter your apartment. Inspections will be performed by Housing & Dining Services Facilities staff between the hours of 8 a.m. and 4 p.m.

The final apartment inspection will take place shortly after your vacate date. During inspection, the manager compares the apartment to the condition described on your Damage Inventory sheet that you completed when you moved in. You will be charged for cleaning and damage to the facility in excess of normal wear and tear. If charges are necessary, you will be assessed the current hourly rate for environmental services and/or maintenance time, plus the cost of maintenance supplies and/or the replacement costs for items too damaged to repair.

You may schedule an appointment with the Residence Manager or Assistant Residence Manager for an inspection of your apartment before you vacate. The Office Manager and staff at the front desk will inform you about the scheduling process. This inspection does not guarantee that charges will not be assessed. The final inspection after you leave/move out will determine if charges are necessary.

Notification of any cleaning or damage charge will be itemized and billed to your CSU account within 60 days of your actual vacate date. We will send you a copy of any charges to the current mailing address on file with the University (see below on how to update your address). You can review your statement from the Office of Accounts Receivable reflecting all charges and credits through RAMweb.

Moving Equipment

There is a certain amount of moving equipment that may be checked out from the area office. To provide use of equipment for a number of residents, time allotted for use is limited. The resident using the equipment is responsible for its proper usage and is liable for it while it is checked out to them. Any damage to moving equipment will be assessed to the resident who checked it out.

Rental Reference

We will be happy to act as a rental reference for you if you complete a Rental Referral Release form available at your area office. We will not give out information without your written release on file.

Bike Storage and Shipping

Cleaning Your Apartment

The lease requires that roommates share in maintaining a clean apartment. To avoid charges, both occupants should thoroughly clean all common areas such as the living/dining room, kitchen, hallway, and bathroom. The vacant bedroom is to be cleaned by the vacating resident before the environmental services staff arrives.  To ensure a clean apartment, an inspection will be made by the staff after the roommate vacates.  If charges are assessed for the common areas, both roommates are billed equally. If cleaning is needed in the bedroom, the person vacating will be charged the full amount.

Each incoming resident must receive a clean apartment and bedroom, and all the bedroom furniture must be intact. Additional inspections to prepare for a new arriving resident may take place as determined by Housing & Dining Services. Common areas should be kept clean and orderly with anticipation that a new roommate(s) may be assigned at any time.  If additional cleaning or repairs are needed to prepare for the new resident(s), charges may be assessed to the current apartment occupant(s).

If the remaining roommate wants to exchange bedrooms, they must contact the University Housing Office in the Palmer Center to submit a request. Environmental Services will only clean the bedroom of the new, incoming resident.

Recommended Cleaning Supplies

These cleaning materials may be useful:

  • Sponges
  • Toilet cleaner
  • Mop
  • Vacuum cleaner
  • Oven cleaner
  • Rags
  • Window cleaner
  • Non-abrasive cleansers

Cleaning Checklist

Kitchen

Stove (Oven)

Do not use abrasive cleansers or oven cleaner on drip pans, rings, or broiler pans. This can be damaging and a charge for replacement will be assessed.

Turn off electric stove/oven circuit breaker before cleaning. Circuit breaker is located in the electrical panel in your apartment.

Clean removable parts in sink (broiler pan, burner rings, etc.). Do not remove burners or oven elements.

Clean the entire stove/oven and the drawer beneath it. Do not use oven cleaner on the stove or drawer.

Use spray-on oven cleaner to clean the oven. Place plastic sheeting in front and under the oven (about 6”) to protect the floor from damage.

Thoroughly clean and remove burned-on grease and food from rings, drip pans, oven shelves, broiler pan, and tray.

Place shelves, broiler pan, and tray in the oven after cleaning.

After cleaning, reassemble the parts of the stove/oven. Leave the stove/oven pulled out from the wall and the breaker “off”.

Refrigerator

Clean entire refrigerator with mild detergent and/or bicarbonate soda water.

Wash and dry the inside and outside of the refrigerator making sure to remove any marks, stickers, or tape.

Inside cleaning should include the shelves, butter tray, ice trays, and rubber gasket around the door.

Place removable trays back in their normal position after cleaning.

Clean inside, outside, and under vegetable bins.

Leave refrigerator plugged in and temperature setting on low.

Kitchen Sink

Wash the kitchen sink and use a mild scouring powder for dirty marks, stains, and any mineral build-up.

Clean the faucet and all metal fixtures, including those under the sink.

Rinse the sink and fixtures thoroughly with clear water.

Dry with a soft, clean cloth.

Cabinets, Drawers, Shelves, and Furnishings

Remove all shelf paper, if used, to avoid charges for removal.

Using detergent or all-purpose cleaner, clean all shelves, drawers, and cabinets inside and outside.

Wash counter tops and tops of cupboards.

Remove all personal items from closets. Wash closet rods, shelves, and drawers.

Clean wood and chrome parts of furniture with detergent and water. Wipe dry. Vacuum cushions. Do not shampoo or wash cushions. Do not oil the wood furniture.

Bathroom Fixtures

Toilets: Ensure toilet bowl is clean and free of residue

Shower and Tubs: Utilize mild cleanser and cleaning sponge/brush to remove soap scum and suds.

Clean the light cover and the vent.

Remove any fungus, mildew, and mineral from fixtures, walls, and ceilings, including the metal fixtures under the sink and toilet.

Wash and thoroughly clean the mirror and the inside, outside, and top of the medicine cabinet.

Walls and Doors

Remove all marks and tape from walls, doors, and ceilings with detergent and water. Clean any black marks or grease residue from walls and ceilings, especially near the oven. Clean accumulated dust and other materials from vents and door screens.

Be sure to clean light switches, covers, electric outlet covers (remove before cleaning to prevent possible electrical shock), door handles, and floor splashboards.

Leave fire safety stickers on bedroom doors.

Leave ceiling hooks in place. Do not fill small nail holes. Unsatisfactory repairs by the resident may result in damage charges.

Window Areas

Vacuum or brush off all screens and leave in place in the windows. Remove all stickers and tape from glass.

Thoroughly clean first floor windows and frames with window cleaner on the inside and outside. Clean second floor windows and frames on the inside only.

Clean all window tracks on which the windows slide or close.

Do not clean or wash draperies.

Clean all patio door glass, tracks, and frames (if applicable).

If metal blinds have been installed (at University Village 1700 West Plum Street), clean thoroughly to avoid cleaning charges.

Heating Areas

When leaving, please set the thermostat to 60 degrees (does not apply to shared apartments).

Wipe off the outside and the louvers of the heating unit with a damp cloth, detergent, and water.

Floors

Tile or Linoleum

Vinyl or tiled floors should be swept and mopped with a mild detergent and water.

Check all corners, behind the stove, behind the refrigerator, and in closets for overlooked dirt next to the walls.

DO NOT STRIP WAX FROM FLOORS. Damage to floor coverings will be at your expense.

Dispose of all cleaning water in the toilet bowl.

DO NOT RE-WAX THE FLOORS.

Carpet

Vacuum all carpeted areas.

Remove small stains from carpet with a spot remover. We prefer you do not shampoo your carpets but if you do, cleaners may be rented from larger grocery stores and equipment rental shops.

Do not use a rotary carpet cleaner on your carpet. Charges will be assessed if there is any damage to sub-flooring and carpet.

Miscellaneous

Dust the top of drapery rods, doors, window frames, and light fixtures. Remove any cobwebs.

Remove and wash all light fixtures, carefully.

Clean the blue recycle bin and leave it inside the apartment.

Check all closet shelves. Remove all items and clean shelves.

Remove cup dispensers, toothbrush holders, etc. Leave any paper towel holders that may have been previously attached to walls, doors, or cabinets.

Wipe off fire extinguisher.

Lock windows, close the draperies, turn off the lights, lock and close the door.

Clean the outside area by your apartment, and dispose of all trash.