Students

Students must be admitted and registered for the current semester to be eligible for a RamCard. Please see the RamCard Policies section below for more information.

• Bring one of the following forms of identification to the RamCard Office: passport, U.S. driver’s license, U.S. state identification card, or U.S. military ID.
• Be prepared to have your picture taken. You may also submit your photo online through RamPix.
• It will take about 5 minutes to get a RamCard.

Employees

The first new employee ID (RamCard) is paid for by the employee’s home department. Departments initiate the RamCard request by submitting a separate Kuali Internal Order (IO) for each employee to “RAMCARD” (Internal Supplier) for the cost of a RamCard.

• Please include the employee’s name in the Description and Explanation sections and CSU ID number, email address, and telephone number in the Notes and Attachments section of the Kuali IO.
• Before a RamCard can be issued, an active employment status must appear in the CSU Employee section of ARIESweb.  This ARIESweb status usually appears the day after the employee’s new hire information is entered in Oracle and an eID is established.
• Once the IO has been approved by the initiating department, and received in the RamCard Office Kuali Action List, a RamCard Office staff member will email the new employee and invite them to visit the RamCard Office.

When the employee visits the RamCard Office to get their card, they must present a valid, U.S. state ID, U.S. military ID, or passport from any country. Be prepared to have your picture taken. You may also submit your photo online through RamPix. Employees are responsible for the replacement cost of a lost, stolen or damaged RamCard.

RamCard Care

There is a replacement fee for lost or damaged cards.

• Protect the smart chip in your card
• Keep your card in a safe place
• Do not punch a hole in your card
• Do not use as an ice scraper
• Do not expose to extreme heat or cold
• Do not wash

RamCard Policies

• The RamCard is the property of CSU, is issued to cardholder only, and is non-transferable.
• The RamCard cannot be copied or reproduced without the expressed written consent of the Director of the RamCard Office. This includes any portion of the information on or within the card such as name, identification number, bar code, picture, logos, micro-chip or magnetic stripes. Colorado State University graphic requirements, guidelines, and user responsibility shall apply.
• Misuse of the RamCard (including but not limited to: mutilation, alteration, or misrepresentation) is a violation of University policy. Card may be revoked at the RamCard Office and the University’s sole discretion.
• RamCard must be presented upon request at the time of use to obtain services or to establish official University status.
• RamCard is to be used only by the person to whom it is issued. Only the Cardholder can present the Card for privileges. RamCards will be confiscated if presented by someone other than the Cardholder.
• You have 7 business days to come in to the RamCard Office to correct any problems concerning value added to your card.
• All issued replacement RamCards require a new photo.
• There is a replacement fee for lost, stolen or damaged RamCards. A police report does not waive the replacement fee. The RamCard Office is the primary authority in determining if a replacement fee for a RamCard can be waived. This applies to all circumstances i.e. lost/stolen ID, damaged cards, etc.
• Money added to RamCards is non-refundable, even if the card is lost, stolen or damaged.

Colorado State University Electronic Photos Policy

Colorado State University collects photographs of employees and students to facilitate and enable its business/academic functions. These photos are being collected and stored digitally, and the digital files of these photographs can be accessed or the files shared to facilitate business/educational operations. However, unauthorized access to or misuse of such information may have many severe negative consequences. In addition, the use and dissemination of student photographs is covered by the Family Educational Rights to Privacy Act (FERPA). To ensure that photographs of students and employees are well protected, and that usage and access to these photographs are appropriate, the following policies are adopted and put into place. The Office of the Vice President for Information Technology (VPIT) shall be responsible for overseeing the implementation and use of these policies beginning on the effective date of this document (July 19, 2004).