Get Your RamCard

Students

There is a $25 charge for your first RamCard. This charge will be billed to your university account. Students must be admitted and registered for the current semester to be eligible for a RamCard. Please see the RamCard Policies section below for more information.

  • One original, secure and verifiable photo identification document must be presented to obtain a RamCard. Examples of these include:
    • A passport from any country, or

    One of the following U.S. government-issued documents:

    • State photo driver license or driver permit,
    • State-issued photo identification card,
    • Military ID,
    • Employment Authorization Card, or
    • Permanent Resident Card

Schedule your in-office appointment at https://outlook.office365.com/owa/calendar/RamCardOffice@colostate.edu/bookings/ to get your RamCard.

Employees

The first new employee ID (RamCard) is paid for by the employee’s home department. Before a RamCard can be issued, an active employment status must appear in the CSU Employee section of ARIESweb. This ARIESweb status usually appears the day after the employee’s new hire information is entered in Oracle and an eID is established. To have their first RamCard printed, employees will need to know the following information when visiting our office:

  • Their department name
  • The department Kuali account number and object code their RamCard should be billed to
  • Their supervisor’s name and phone number

Departments will be billed for printed RamCards on a regular basis via an Internal Billing in Kuali.

One original, secure, and verifiable photo identification document must be presented to obtain a RamCard. Examples of these include:

  • A passport from any country, or

One of the following U.S. government-issued documents:

  • State photo driver license or driver permit,
  • State-issued photo identification card,
  • Military ID,
  • Employment Authorization Card, or
  • Permanent Resident Card

Schedule your appointment here to request your RamCard.

Employees are responsible for the replacement cost of a lost, stolen or damaged RamCard.

RamCard Care

There is a replacement fee for lost or damaged cards.

  • Protect the smart chip in your card
  • Keep your card in a safe place
  • Do not punch a hole in your card
  • Do not use as an ice scraper
  • Do not expose to extreme heat or cold
  • Do not wash

RamCard Policies

  • The RamCard is the property of CSU, is issued to cardholder only, and is non-transferable.
  • The RamCard cannot be copied or reproduced without the expressed written consent of the Director of the RamCard Office. This includes any portion of the information on or within the card such as name, identification number, bar code, picture, logos, micro-chip or magnetic stripes. Colorado State University graphic requirements, guidelines, and user responsibility shall apply.
  • Misuse of the RamCard (including but not limited to: mutilation, alteration, or misrepresentation) is a violation of University policy. Card may be revoked at the RamCard Office and the University’s sole discretion.
  • RamCard must be presented upon request at the time of use to obtain services or to establish official University status.
  • RamCard is to be used only by the person to whom it is issued. Only the Cardholder can present the Card for privileges. RamCards will be confiscated if presented by someone other than the Cardholder.
  • You have 7 business days to come in to the RamCard Office to correct any problems concerning value added to your card.
  • All issued replacement RamCards require a new photo.
  • There is a replacement fee for lost, stolen or damaged RamCards. A police report does not waive the replacement fee. The RamCard Office is the primary authority in determining if a replacement fee for a RamCard can be waived. This applies to all circumstances i.e. lost/stolen ID, damaged cards, etc.
  • Money added to RamCards is non-refundable, even if the card is lost, stolen or damaged.

Colorado State University Electronic Photos Policy

Access to and use of official RamCard ID photos must follow the Information Collection and Personal Records Privacy policy of the University.

FERPA

The Student’s Educational Records section of the Colorado State University’s General Catalogue states that students have certain rights concerning their educational records under the Family Educational Rights and Privacy Act, as amended, 20 U.S.C. 1232g et. seq. (FERPA). These rights include: 3. The right to consent to disclosure of personally identifiable information contained in the student’s educational records, except to the extent that FERPA authorizes disclosure without consent. The electronic student identification picture has been determined to be personally identifiable information within the educational record of the student.

Electronic Photos Policy Directives

  • Usage and access is permitted for legitimate business purposes only. Use and access for personal reasons is not permitted.
  • Direct use and access must be pre-approved in writing.
  • Before use and/or access, departments are required to have trained their employees in appropriate use and access.
  • Use and access shall be consistent with all other applicable CSU policies, including but not limited to the current versions of the CSU IT Security Policy and the CSU Personal Records Privacy and Security Policy. Particularly, use and access shall be controlled via a login/password as specified in the CSU IT Security Policy.
  • The files containing the digital information shall not be copied or shared in any manner.
  • Misuse or abuse of these policies may result in revocation of this access, without notice and may be subject to legal action.
  • Viewing electronic photographs shall be done in a manner that is discreet, reasonably viewable only by authorized personnel.
  • Abuse or misuse of these policies shall be reported to the Office of the Vice President for Information Technology.

Governance of These Policies

The Information Technology Executive Committee (ITEC) is responsible for these policies, including adoption, modification, and change. Changes to these policies are to be widely reviewed by the campus, including the University Information Technology Support Services (UITSS) Committee, the Campus IT Security Committee, the Office of the General Counsel, and the Technology Committee for Information and Instructional Planning (TCIIP), prior to being taken to ITEC for their final approval.

Services Are Available By Appointment, Monday-Friday

Schedule your Virtual or In Office Appointment at https://outlook.office365.com/owa/calendar/RamCardOffice@colostate.edu/bookings/

Other Service Contacts