• The RamCard is the property of CSU, is issued to cardholder only, and is non-transferable.
  • The RamCard cannot be copied or reproduced without the expressed written consent of the Director of the RamCard Office. This includes any portion of the information on or within the card such as name, identification number, bar code, picture, logos, micro-chip or magnetic stripes. Colorado State University graphic requirements, guidelines, and user responsibility shall apply.
  • Misuse of the RamCard (including but not limited to: mutilation, alteration, or misrepresentation) is a violation of University policy. Card may be revoked at the RamCard Office and the University’s sole discretion.
  • RamCard must be presented upon request at the time of use to obtain services or to establish official University status.
  • RamCard is to be used only by the person to whom it is issued. Only the Cardholder can present the Card for privileges. RamCards will be confiscated if presented by someone other than the Cardholder.
  • You have 7 business days to come in to the RamCard Office to correct any problems concerning value added to your card.
  • All issued replacement RamCards require a new photo.
  • There is a replacement fee for lost, stolen or damaged RamCards. A police report does not waive the replaccement fee. The RamCard Office is the primary authority in determining if a replacement fee for a RamCard can be waived. This applies to all circumstances i.e. lost/stolen ID, damaged cards, etc.
  • Money added to RamCards is non-refundable, even if the card is lost, stolen or damaged.

Colorado State University Electronic Photos Policy

Colorado State University collects photographs of employees and students to facilitate and enable its business/academic functions. These photos are being collected and stored digitally, and the digital files of these photographs can be accessed or the files shared to facilitate business/educational operations. However, unauthorized access to or misuse of such information may have many severe negative consequences. In addition, the use and dissemination of student photographs is covered by the Family Educational Rights to Privacy Act (FERPA). To ensure that photographs of students and employees are well protected, and that usage and access to these photographs are appropriate, the following policies are adopted and put into place. The Office of the Vice President for Information Technology (VPIT) shall be responsible for overseeing the implementation and use of these policies beginning on the effective date of this document (July 19, 2004).

The Student’s Educational Records section of the Colorado State University’s General Catalogue states that students have certain rights concerning their educational records under the Family Educational Rights and Privacy Act, as amended, 20 U.S.C. 1232g et. seq. (FERPA). These rights include: 3. The right to consent to disclosure of personally identifiable information contained in the student’s educational records, except to the extent that FERPA authorizes disclosure without consent. The electronic student identification picture has been determined to be personally identifiable information within the educational record of the student.

Electronic Photos Policy Directives

  • Usage and access is permitted for legitimate business purposes only. Use and access for personal reasons is not permitted.
  • Direct use and access must be pre-approved in writing.
  • Before use and/or access, departments are required to have trained their employees in appropriate use and access.
  • Use and access shall be consistent with all other applicable CSU policies, including but not limited to the current versions of the CSU IT Security Policy and the CSU Personal Records Privacy and Security Policy. Particularly, use and access shall be controlled via a login/password as specified in the CSU IT Security Policy.
  • The files containing the digital information shall not be copied or shared in any manner.
  • Misuse or abuse of these policies may result in revocation of this access, without notice and may be subject to legal action.
  • Viewing electronic photographs shall be done in a manner that is discreet, reasonably viewable only by authorized personnel.
  • Abuse or misuse of these policies shall be reported to the Office of the Vice President for Information Technology.

Governance of These Policies
The Information Technology Executive Committee (ITEC) is responsible for these policies, including adoption, modification, and change. Changes to these policies are to be widely reviewed by the campus, including the University Information Technology Support Services (UITSS) Committee, the Campus IT Security Committee, the Office of the General Counsel, and the Technology Committee for Information and Instructional Planning (TCIIP), prior to being taken to ITEC for their final approval.